Job Description

A leading company in the construction industry is seeking an Executive Assistant / Assistant Project Manager. This versatile professional will assist Project Managers with construction projects while also providing support to the President of the company.

Salary + Additional Benefits:

• $85,000-$95,000
• Performance-based Bonus
• Medical, Dental, Vision, Life Insurance
• 401K

Location: NW Houston, TX - Onsite

Type of Position: Direct Hire

Responsibilities:

• Partner with the VP of Construction and Project Managers to manage scheduling, budgeting, procurement, and project documentation.
• Coordinate activities among subcontractors, vendors, and consultants to ensure smooth project execution.
• Oversee and update project files, tracking progress to keep all stakeholders informed.
• Prepare and issue RFIs, submittals, change orders, and meeting agendas in a timely manner.
• Support cost control efforts through material take-offs, expense tracking, and schedule adjustments.
• Visit project sites to document progress, verify quality standards, and assist with inspections.
• Promote and enforce adherence to company safety policies and applicable industry regulations.
• Oversee the President’s calendar, arrange meetings, and manage complex travel logistics.
• Triage and prioritize incoming phone calls, emails, and other correspondence.
• Develop polished presentations, proposals, and high-level executive reports.
• Safeguard sensitive and confidential information with professionalism and discretion.
• Provide support on strategic initiatives, special assignments, and key client engagements.
• Organize and facilitate internal and external meetings, including board and leadership sessions.
• Maintain well-structured electronic and physical filing systems for executive records.

Requirements:

• Bachelor’s degree preferred
• 5+ years of commercial construction project coordination required
• Executive Assistant experience required
• Knowledge of AIA Contracts strongly preferred
• Proficiency with project management and office software
• Strong attention to detail with excellent written and verbal communication skills.

Job Tags

Similar Jobs