Job Description

About Bowen:

Bowen is a national construction company that works primarily in the Water, Wastewater, Industrial and Energy sectors. Regularly listed as one of ENR's top 50 environmental contractors, Bowen works on projects that improve the quality of the air we breathe and the water we use every day. When you turn on the faucet, flush the toilet or flip the light switch - you are using the infrastructure that Bowen builds and maintains every day. Bowen self-performs site work, concrete, underground utility work, structural steel, equipment setting, millwright, mechanical and process piping and boilermaker construction.

Bowen Culture:

At Bowen our purpose is growing people, and our team is our greatest asset. We share credit for success and never walk away from a problem when there is a challenge. We have genuine concern for others. We are employee-owned. We work hard every day to build the toughest projects. We are not perfect, and we will always aim to continuously improve. If you are a hardworking, creative person who is seeking to build a career, let us know. We are growing, and we need your help.

SUMMARY:

Bowen Engineering is seeking a Project Coordinator in our Franklin, TN office. This position supports the Project teams in all phases of a construction project from the initial receipt of documentation through the project's final completion. You will be facilitating construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents & maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• All other duties as assigned.

ESSENTIAL SKILLS AND EXPERIENCE:

• High School Degree required.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Must be able to work on a computer for prolonged periods of time
• Must be able to lift up to 25 pounds occasionally

PREFERRED SKILLS AND EXPERIENCE:

• Three (3) plus years experience in a supporting, administrative role
• Experience in a construction environment is a plus
• Experience using Viewpoint is a plus
• Experience working in a team environment

BENEFITS:

• Competitive Base Salary
• Medical, Dental and Vision Insurance
• PTO from Day 1
• 7 Paid Holidays (plus 6 additional half-days), 1 Community Day, 1 Floating Holiday
• Paid Parental Leave
• Annual Discretionary Bonuses
• Employer-paid Life Insurance with supplemental options
• 401k with Company Match
• HSA and FSA options
• Employee Referral Program
• Wellness Program
• Employee Assistance Program (EAP)
• Short and Long-Term Disability
• Family Planning and Adoption Assistance
• Education Reimbursement

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